We are hiring! Join our American Center team

22 November 2019

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We seek two persons who will join our expanding team at the American Center Warsaw: Operations & Administrative Coordinator & Community Organizer and Events Coordinator

See details below and apply by sending your CV and brief (up to 150 words) cover letter, explaining what drives you to submit your resume, to contact@acwarsaw.pl by noon, December 6th, 2019. 

Res Publica Foundation, a Warsaw-based think tank and the publisher of Visegrad/Insight with strong Transatlantic and Central European agenda, is looking for a dynamic person to add to the growing team of the American Center Warsaw. Funded by the U.S. Embassy in Warsaw, the American Center Warsaw is a welcoming, technology-forward space that fosters open discussion and debate, builds cultural bridges to deepen communication on U.S. government foreign policy priority issues, provides opportunities for professional and personal skill-building, and sparks creativity, innovation, and collaboration around shared Polish-U.S. values.

 

Operations & Administrative Coordinator

We are looking for an Operations & Administrative Coordinator to support the day-to-day operation of the Center’s team.

Responsibilities

Provide day-to-day administrative support; take care of all incoming and outgoing documents;

Assist the Director of the Center and help scheduling meetings and organize trips, etc.

Be the front line to respond to general questions, take care of all guests, readers, and partners;

Assist the Director of the Center with administering the budget;

Manage and improve all tools and processes to keep the Center running smoothly;

Be committed to building our culture and supporting the other Team members with social media activities and events;

Qualifications

3 years of proven, progressive assistant or reception experience

Experience with administration and budgets

Basic understanding of finances; thoroughness and time management efficiency

Proficiency with G-Suite, Mac OS, social media tools, and the ability to learn quickly tech tools

Great English (at least B2 level) and willingness to use it on an everyday basis

Highly organized and committed to project completion

Strong ethics and integrity with the ability to maintain confidential information

Attention to detail

Thoughtfulness, flexibility and a positive attitude

Can-do, make it happen attitude with the ability to remain calm in stressful situations; proactively anticipates needs before they arise

The ability to manage multiple competing priorities and to constantly re-prioritize

Strong sense of urgency

Team-oriented and collaborative

The position advertised will be offered to chosen candidates from January 2020. 

 

Community Organizer and Events Coordinator

We are looking for a Community Organizer and Events Coordinator to engage in the day-to-day work of ACW team and support vast development of the Centers operation in Poland. The key task at this position will be to contribute to build strong relationships with an external audience, as well as represent the organizations public-facing image.

Responsibilities

Organize and coordinate programs, events, lectures etc. as key public engagement in the Center;

Coordinate with other Center and American Corners staff to devise action plans and programming to promote a broader interest and engagement in the Centers programs;

Carry out all communication and PR efforts; build and run successful social media and website profiles; maintain a favorable public image; 

Develop materials to effectively support the communication plan, including press releases, brochures, newsletters and any other opportunities;

Establish, cultivate and maintain relationships with partners, audiences, officials and media;

Preparation and management of the database of the Centers audience; constant work on broadening the number of guests and centers recipients’ group;

Qualifications

Bachelor’s degree in journalism, marketing, advertising, communications, or related field

3-5 years of professional experience in public relations, media or related field

Great English (at least B2 level) and willingness to use it on an everyday basis

Strong project management skills and experience working with multiple campaigns and projects at once

Solid understanding of social platform technologies, demonstrated through up-to-date knowledge of the latest trends and developments

Proven track record of leading initiatives on various social media sites and the ability to manage multiple social media accounts.

Strong creative writing background and skills required (a must-have ability to craft content to a specific voice to increase public engagement)

A keen eye for storytelling and relationship building with social media audience, while supporting the Centers goals and strategies

Able to think strategically, and willing to roll up his / her sleeves to help implement the programs; a self-starter approach to completing projects, as well as improving processes and procedures

Willingness to take initiative and propose new ideas

Be a team player and enjoy working collaboratively

Ability to thrive in a busy, multi-sensory, and highly collaborative work environment

Excellent interpersonal skills, with a sincere commitment to developing productive relationships, both within and beyond the institutions

The position advertised will be offered to chosen candidates from January 2020.